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UPDATED DECEMBER 15, 2014
Memorial Spring Branch Girls Lacrosse Club
BY-LAWS 
 
1. General. The Memorial Spring Branch Girls Lacrosse Club (the "Organization") is a Texas nonprofit corporation
organized under the authority of the Texas Business Organizations Code Section 22.001 (the "Act"). These By-Laws
are authorized and adopted by the Board of Directors (the "Board") designated in the Articles of The Organization.
The Organization is being formed to support and foster girls lacrosse in Houston, Texas and more specifically the
girls lacrosse teams that from time to time, may go by the name of the "Memorial Senior High School Girls
Lacrosse", "MHS Girls Lacrosse" or "Spring Branch Memorial Girls Lacrosse" (the "High School Teams"); in which the
teams are made up of students primarily from Memorial Senior High School (the "High School") or from Spring
Branch Middle School and Memorial Middle School (the "Middle School"). The parents of the children that attend
the High School and who are participants on the High School Lacrosse Teams and/or the Middle School Lacrosse
Teams are the members of the Organization (the "Members"). The Organization shall have all the powers, duties,
authorizations and responsibilities provided in the Act except as expressly provided herein; provided, however, that
the Organization shall neither have nor exercise any power, nor shall it engage directly or indirectly in any activity
that would invalidate its status as an Organization that is exempt from federal income taxation as an organization
described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or the corresponding provisions of
any subsequent federal tax law (the "Code"), or as an Organization the contributions to which are deductible under
Section 170 (a)(l) of the Code by virtue of being charitable contributions as defined in Section 170 (c)(2) of the Code.
Subject to these limitations the purposes for which the Organization is formed are:
1.1. To operate exclusively for the charitable, educational, literary, or scientific purposes within the meaning of
Section 501(c)(3) of the Code, by engaging directly in support of such purposes or by making distributions to
other organizations for use, by the distributes, in support of such purposes;
1.2. To provide educational, financial and such other support (as determined appropriate by the Directors) for the
Team;
1.3. To promote fair play, team competitions, and personal development for the participants; to elevate the
standards of integrity, good manners, and sportsmanship of the youth of our community; and to foster a spirit
of fellowship among the beneficiaries of the Organizations activities;
1.4. To engage in any and all lawful activities authorized by the Act, and incidental to the foregoing purposes, except
as otherwise restricted herein.
2. Directors and Officers of the Organization are empowered to execute these Articles of Organization and By-Laws as
stated herein.
2.1. To hire and fire the head coach of the High School Teams and Middle School Teams.
2.2. To draft, adopt, modify and approve an annual operating budget.
2.3. To identify and organize various committees, as required, in support of the Organization and Teams.
3. Limitations on Activities. In addition to the limitations set for the in the preceding paragraph, the Organization shall
not have the power or authority to own or transfer an interest in real estate, nor shall it, or any Member, Director or
Officer, have the power or authority to borrow funds in the name of the Organization from any source. 
 
4. Board of Directors.
4.1. Board Nominations and Election Process: High School Directors will be nominated by the Organization's High
School Members annually, and will be ratified by a simple majority of the voting High School Members (i.e.,
parents of children currently on the Teams). Middle School Directors will be nominated by the Middle School
parents of children that are on the Middle School Team and ratified by a simple majority of the Directors. There
shall be up to a total of ten (10) High School and up to two (2) Middle School Directors. The process for
nominating and electing all Directors and Officers is as follows:
4.1.1.0nly Parents with a child or children then currently participating on the High School or Middle School
Teams shall be eligible for a Director's position.
4.1.2.ln the fall of each school year, nominations from the Members for High School Directors will be accepted
within two (2) weeks following team selection and placement. Incumbent High Scho I Dir 'ncluding
age 1of5 / 
4.3.6.Executive Committee duties in addition to their Officer responsibilities, shall be as described below:
4.3.6.1. Submit budget to the Board.
4.3.6.2. Submit budget to the Booster Club.
4.3.6.3. Recommend coach stipend to the Board.
4.3.6.4. Hire and pay outside contractors to perform administrative duties.
4.3.6.5. Arrange Parent/Coaches meetings in September and February.
4.3.6.6. Communicate to the Organization.
5. Expenditure of Funds. The Treasurer shall submit two budgets: (1) a provisional budget no later than the
September Director's Meeting each year for the purposes of setting the dues amount and submitting the Booster
Club Budget Request Form; the Directors shall review and approve the budget or a revised version thereof prior to
the team selection date; (2) the annual budget no later than two weeks after receipt of the Booster Club Allocation
to the Club of each year; the Directors shall review and approve the budget or a revised version thereof by a simple
majority vote of the current sitting Directors as of the date of the vote. Upon approval of the budgets the Treasurer
shall be responsible for funding all expenditures. Dues may be required as per Section 7, Funding, below.
Adjustments to the budget shall be reviewed and approved by a simple majority vote by the Directors of the
Organization. No expenditure can be approved if the amount at issue exceeds the remaining funds and liabilities of
the Organization.
6. Varsity Head Coach: Primary responsibility is as the Coach of the Varsity team. The Varsity Head Coach is also
responsible for the program overall, has oversight of the Junior Varsity and to a lesser degree, the Middle School
Team. A semi- annual review by at least two Officers with the Head Coach will be scheduled during the Fall and
Spring Seasons. The Officers providing the review will be chosen by the Board by a simple majority vote. The
Officers providing the review will receive input and direction from the Board prior to meeting with the Coaches.
7. Parent/Board Communication: Primary communication with the parents will be through the Club website and via
direct email. Whenever notice is required in writing by these Bylaws, email notification shall suffice as written
notice. Parent/Board meetings will be held in September with the coaches. The next two meetings will be without
the coaches and will be after the first tournament or play day in the Fall, and in January or February before the
regular season begins. The purpose of the meetings is to facilitate communication with the Members of the
Organization and to solicit and organize the volunteers necessary to support the program.
8. Professional Services: The Executive Committee is hereby authorized to engage and employ various Professional
Service providers and personnel, as deemed necessary based on a simple majority of the Directors. For example, an
accounting firm may be hired to help with the filing of taxes. Contract term obligations for Professional Services
shall not exceed 12 months. Any and all Professional Service Agreements require a simple majority vote by the
Directors. Services may be provided by Directors but only if ratified by a majority vote of the Board.
9. Funding. The Organization shall be funded through annual dues, donations, sponsorships and gifts. Members of the
High School Teams may be assessed annual dues in order to participate on a High School Team. Dues shall be
determined by the Directors annually for the High School Teams only. Payment terms to be determined by the
Directors and communicated to Members. Late fees may be assessed at the discretion and vote of the Directors.
Unpaid dues may result in a player being placed on inactive status for games and events. Middle School coaches
determine the dues for the Middle School Teams. The finances of the High School and Middle School Teams are
independent of one another.
10. Director's Meetings. The Officers shall meet collectively at the discretion of the President, either in person or by
telephone. The Directors shall meet once a month from August thru May of every year. The President shall have
the discretion to decide when and how the Directors of the Board shall meet. The President will attempt to meet on
a date acceptable by all board members.
11. Director's Voting Process: If it is necessary for the Directors to vote on any matter, whether during the regularly
scheduled meetings or not, the President may allow such vote to be in ~~f} in writing, by email, by telephone or
by internet, or such other way the President deems appropriate.
11.1. During the regularly scheduled meeting, a quorum is required to take any action or vote. A Quorum
requires a simple majority of the Directors and Officers. For example, assuming all Director and Officer
positions are filled, a minimum of 7 Directors and 3 Officers must be present to make any decisions on behalf of
the Organization.
11.2. All directors present shall be required to vote during the meeting.
11.3. The President, and only the President, may decide to present a motion for a vote in between regularly
scheduled meetings. Such vote will be by determined by a simple majority vote of all Directors, whether in
person, by phone or by email, within 48 hours of vote being called for. No action on the part of any Director
shall be recorded as a vote in the affirmative.
12. Liability of Organization. No member, Officer or Director of the Organization will be personally liable for any of its
debts, liabilities, or obligations nor will any Directors be subject to any assessment.
13. Coaching Staff. The coaches are volunteers of the Organization and are paid a stipend, but are neither employees
nor subcontractors of the Organization. The coaches are subject to a bi-annual performance review by the Officers,
serve at the pleasure of the Directors and may be replaced or reappointed by a three-fourths majority vote of the
Directors, at the recommendation of all of the Officers. The Head Coach shall have the responsibility of coordinating
the coaching activities of the Teams without interference from the Board. The Head Coach shall have the
responsibility of the hiring of assistant coaches as he or she deems appropriate with the approval of the Directors.
Such approval will be decided and granted based upon a simple majority vote by the Directors.
14. Amendments. These By-Laws can only be amended by a three-fourths majority affirmative vote of the Directors or
by a three-fourths majority vote of the Members.
15. Dissolution. The Organization may only be dissolved by a vote of three-fourths majority vote of the Directors or
Members.
16. Policy Manual. Parent/player paperwork will serve as the policy manual for the program. It will be updated as
necessary by the Organization to serve the needs of the program as deemed necessary by the Members.
17. Effec(Z date. These By-laws are approved by the Directors of the Board and are effective as of
/_ '7. £0 / £ and shall remain in effect for so long as not terminated by the Directors or members as
provided herein.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Memorial Spring Branch Girls Lacrosse Club 
BY-LAWS 
1. General. The Memorial Spring Branch Girls Lacrosse Club (the "Organization") has been formed 
as a Texas nonprofit corporation organized under the authority of the Texas Business 
Organizations Code Section 22.001 (the "Act"). These By-Laws are authorized and adopted by 
the Initial Director designated in the Articles of The Organization. The Organization is being 
formed to support and foster girls lacrosse in Houston, Texas and more specifically the girls 
lacrosse teams that from time to time, may go by the name of the "Memorial Senior High School 
Girls Lacrosse", "MHS Girls Lacrosse" or "Spring Branch Memorial Girls Lacrosse" (the "High 
School Teams"); in which the teams are made up of students primarily from Memorial Senior 
High School (the "High School") or from Spring Branch Middle School and Memorial Middle 
School (the "Middle School"). The parents of the children that attend the High School and who 
are participants on the High School Teams are the members (the "Members") of the 
Organization. The Organization shall have all the powers, duties, authorizations and 
responsibilities provided in the Act except as expressly provided herein; provided, however, that 
the Organization shall neither have nor exercise any power, nor shall it engage directly or 
indirectly in any activity that would invalidate its status as an Organization that is exempt from 
federal income taxation as an organization described in Section 501(c)(3) of the Internal 
Revenue Code of 1986, as amended, or the corresponding provisions of any subsequent federal 
tax law (the "Code"), or as an Organization the contributions to which are deductible under 
Section 170 (a)(l) of the Code by virtue of being charitable contributions as defined in Section 
170 (c)(2) of the Code. Subject to these limitations the purposes for which the Organization is 
formed are: 
a. To operate exclusively for the charitable, educational, literary, or scientific purposes 
within the meaning of Section 501(c)(3) of the Code, by engaging directly in support of 
such purposes or by making distributions to other organizations for use, by the 
distributes, in support of such purposes; 
b. To provide educational, financial and such other support (as determined appropriate by 
the Board) for the Team; 
c. To promote fair play, team competitions, and personal development for the 
participants; to elevate the standards of integrity, good manners, and sportsmanship of 
the youth of our community; and to foster a spirit of fellowship among the beneficiaries 
of the Organizations activities; 
d. To engage in any and all lawful activities authorized by the Act, and incidental to the 
foregoing purposes, except as otherwise restricted herein. 
e. Directors and Officers of the Organization are empowered to execute these Articles of 
Organization and By-Laws as stated herein. 
f. To hire and fire the head coach of the High School Teams. 
g. To draft, adopt, modify and approve an operating budget. 
2. Limitations on Activities. In addition to the limitations set for the in the preceding paragraph, 
the Organization shall not have the power or authority to own or transfer an interest in real funds estate, in nor the shall name it, of or the any Organization Member, Director from any or Officer, source. 
have the power or authority to b~ 
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3. Directors. 
a. New Directors will be nominated by the Organization's Officers, and will be ratified by a 
majority of the Members (i.e., parents of children then currently on the Teams) 
beginning in September of 2013, and every September hereafter. It is the intent that 
two Director Positions be held by parents who represent each grade level of children 
who attend the High School and play on the Team (i.e., 9 total directors), and with one 
Director from the parents of children who attend the Middle Schools (i.e., 1 director). 
Each Director Position shall have one vote, whether the Director position is held by a 
individual or as a couple. Each Director Position may vote in person or by written proxy 
to the President (with a written proxy to include electronic forms such as an email). 
Additional Directors, or the replacement of any resigned Director for the remainder of 
the vacant term, may be appointed to the Board of Directors on the majority votes of 
existing Directors. Should a child of a Director resign from a Team, it is the requirement 
of the Board that the Director likewise resign from their Director Position. 
b. Any Director may withdraw from the Organization on ten (10) days' notice to the 
President of the Organization. If at any time the total Directors of the Organization shall 
be less than five, the remaining Directors agree to use their best efforts to solicit 
additional Directors until the total number of Directors in the Organization is at least five. 
c. Initial Directors: the following Members will serve as Directors until they resign or the 
next election of the Board of Directors: 
i. Brenda Crockett: Senior 
ii. Kim Rottino: Senior 
iii. Samantha and Jon Lanclos: Junior 
iv. Randy O'Donnell: Junior 
v. Julie Krempa: Sophomore 
vi. Maureen and Jay Manning: Sophomore 
vii. Brooke and Patrick Solcher: Freshman 
viii. Harriett and Chris Alexander: Freshman 
ix. A parent elected by the remainder of the Board whose child plays on a Middle 
School Team 
4. Officers. The Officers of the Organization shall consist of the President, Vice-President, Treasurer 
and Secretary and may be both a Director and an Officer concurrently. The Officers shall be 
elected annually based on a majority vote of the Directors of the Organization. The election will 
take place on or before October 1 of each year if possible. The following Officer positions are 
authorized: 
a. The President shall be responsible for the day to day operations of the Organization, and 
shall have the authority to call such meetings of the Organization as the President 
deems necessary to conduct the business of the Organization that are not delegated to 
other officers. 
b. The Vice-President shall perform those duties of the President at any time the President 
is unable to perform the duties of that office. In addition, the Vice-President shall be 
responsible for maintaining a roster of active Directors of the Organization. 
c. The Treasurer shall be responsible for billing and collecting all dues, draft a budget to be 
approved by the Board and maintaining the funds of the Organization and for any 
expenditure of funds that requires a vote by the Directorship as allowed by the Articles 
of Organization and By-Laws. The Treasurer shall not make any expenditure of fun ,. 
that is not allowed by the Articles of Organization and By-Laws. The Treasurer shall be 
responsible for establishing and maintaining a bank account in the name of the 
Organization and for ensuring that all officers of the Organization are authorized 
signatories on the account and see that current tax laws are complied, together with 
and filing necessary state and federal tax returns. A person serving as a Treasurer may 
not serve more than two consecutive terms. 
d. The Secretary shall be responsible for communication activities for each of the Teams. 
The Secretary shall also be responsible for recording the minutes of any meeting of the 
Organization and keep a copy of all applicable state corporate legal documents. 
e. The following Officers will serve until their resignation or the next election of officers: 
i. President: 
ii. Vice-President: 
iii. Treasurer: 
iv. Secretary: 
5. Expenditure of Funds. The Treasurer shall submit a provisional budget in August of each year. 
The Directors shall review and approve the budget or a revised version thereof by September 30 
of each year, by at least a majority vote of the total Board. Upon approval of the budget the 
Treasurer shall be responsible for funding all expenditures by collection of dues of equal part 
from each Member in the form of annual dues, or from other donated sources. Adjustments to 
the budget shall be reviewed and approved unanimously by the Directors of the Organization. 
No expenditure can be approved if the amount at issue exceeds the remaining funds and 
liabilities of the Organization. 
6. Meetings. The Officers shall meet, either in person or by telephone, at least once a quarter to 
discuss the affairs of the Organization. The President shall have the discretion to decide when 
and how the membership of the Organization shall meet. If it is necessary for the Directors to 
vote on any matter, the president may allow such vote to be in person, in writing, by telephone 
or by internet, or such other way the President deems appropriate. 
7. Liability of Organization. No member, Officer or Director of the Organization will be personally 
liable for any of its debts, liabilities, or obligations nor will any Directors be subject to any 
assessment. 
8. Coaching Staff. The coaches are volunteers of the Organization and are paid a stipend to cover 
expenses, but are not employees or subcontractors. The coaches are subject to an annual 
performance review by the Officers, serve at the pleasure of the Board and may be replaced or 
reappointed by a majority of the Board at the recommendation of the Officers. The Head Coach 
shall have the responsibility of coordinating the coaching activities of the Teams and hiring of 
assistant coaches as may be requested to the Board. 
9. Amendments. These By-Laws can only be amended by a unanimous affirmative vote of the 
Board of Directors or by a three-fourths vote of the Members. 
10. Dissolution. The Organization may only be dissolved by a vote of three-fourths of the Di recto 
or Members. •' 
11. Policy Manual. Parent/player paperwork will serve as the policy manual for tte program. It will 
be updated as necessary by the Organization to serve the needs of the program as deemed 
necessary by the members. 
12. Effective date. These By-laws are effective as of April 24, 2013 and shall remain in effect for so long as not terminated by the Board or members as provided herein.